If you’ve ever had to complete a confirmation statement for Companies House, you will know how easy it is to make a mistake. This is particularly true if you need to report any changes on the form. And even if all of the information is correct when filing, it can soon become out of date. Fortunately, amending a confirmation statement is usually straightforward.
In this post, we will explain how to amend a confirmation statement if you make a mistake or need to update outdated information. But first, let’s recap the purpose of this filing requirement.
All companies are legally required to submit at least one confirmation statement to Companies House every 12 months, regardless of whether any company information has changed.
Even if your company is dormant, you must still file an annual statement.
By doing so, you are confirming to Companies House that the information they hold on your company is accurate and up to date at the time of filing.
If you submit a confirmation statement containing inaccurate information, you must make a second filing . This involves filing a new statement with the correct information alongside Companies House form RP04 – Second filing of a document previously delivered .
You can make a second filing in one of two ways:
If any company information has changed since the last statement was filed, you must report the changes to Companies House.
You can update the following details by filing a new confirmation statement :
However, the following types of changes cannot be updated on the confirmation statement itself:
To report any such changes, you will need to complete and deliver the appropriate Companies House form online or by post. For the registered email address, you must use the ‘ update a registered email address ‘ service at Companies House.
When you have reported the relevant change(s) to Companies House, you will verify the information when you file the next confirmation statement. However, there is no need to do this immediately – you can simply wait until the statement is due.
There is an annual confirmation statement filing fee payable to Companies House. This fee covers a 12-month payment period, during which you can submit multiple statements for no additional charge.
As discussed above, you can file multiple confirmation statements throughout each 12-month payment period. This enables companies to update certain information and/or confirm any changes as often as required during that time without additional fees.
However, if you make a mistake on a previously filed statement, you must use the second filing option. This ensures that the mistake is acknowledged and the records accurately reflect the company information at the time it was delivered.
An inaccurate confirmation statement must be amended as soon as possible, in line with the relevant sections under Part 24 of the Companies Act 2006 .
Company directors have a legal duty not to file false information. They can be fined, prosecuted, and even disqualified if they fail to comply with their responsibilities.
Furthermore, any discoveries of incorrect information held on the public register of companies can lead to problems when dealing with third parties, such as banks, investors, clients, and suppliers.
Rapid Formations can assist with preparing and filing your confirmation statements, ensuring that your company details are accurate and up to date on the public register at Companies House. Our Confirmation Statement Service is priced at £75.99 plus VAT per year.