📈 New report: 2026 State of Job Profitability for service firms. Download free ->
Oceania, US West Coast & Asia Pacific
Australia · New Zealand · US West Coast · Western Canada · Singapore · India · Japan
Europe, US East Coast, Middle East & Africa
UK · Ireland · UAE · US East Coast · Eastern Canada · South Africa · Central & South America
Elevate your business efficiency by integrating with Xero. Enjoy seamless data synchronisation, eliminate double-handling and save valuable time.
Connect Airwallex with WorkflowMAX to collect customer payments easily by credit card, speeding up cash flow and simplifying reconciliation.
Integrate SuiteFiles with WorkflowMAX to seamlessly manage and share documents via SharePoint, keeping client files secure and accessible.
Integrate QuickBooks with WorkflowMAX to simplify your financial processes. Key data flows between platforms, reducing manual work and helping you stay on top of your business performance.
Integrate Google Drive is a safe and secure file storage platform that allows you to store all your files in one place.
Upload documents to WorkflowMAX and they automatically push into Box. Great for collaboration and storage.
Streamline operations & boost growth with WorkflowMAX & HubSpot integration. Sync data, automate workflows, get insights for informed decisions.
Integrate WorkflowMAX with Dropbox, you can quickly and simply share files with clients. Store and share your files from any device, wherever you are in the world.
EzzyBills allows you to automatically import data from invoices and receipts and connect it directly to your jobs in WorkflowMAX.
Get instant clarity on unpaid work with WorkflowMAX WIP manager. Easily manage un-invoiced tasks and issue invoices on the fly. Account for all your well-deserved earnings.
Users worldwide trust WorkflowMAX to track and manage their jobs.
WorkflowMAX is essential for our business. It's intuitive, easy to use, and makes us much more efficient in charging projects correctly.
Spend less time on admin work, more on valuable client work.
We moved back and the team actually loves using it—billing is faster and we can see margins live.
Principal, Surveying & Engineering Firm
It’s the same soul with better bones—job costing, timesheets, and invoicing finally work as one.
Implementation Partner
Purpose-built for accountants, architects, engineers, and consultants – not retrofitted from generic project management software.
WorkflowMAX has made a huge difference to how we run our projects. A great system backed by great support. Highly recommended.
Still have questions?
WIP is effectively unbilled revenue work delivered but not yet paid for. Without active management, WIP ages, gets forgotten, and eventually written off. WIP Manager makes that gap visible so you can close it systematically.
Write-ons increase the billable value above actual time costs (e.g. fixed-fee premium), while write-offs reduce it (e.g. goodwill discounts or absorbed over-runs). Both are tracked and reported separately so you can see the net impact on job profitability.
WIP Manager is an operational view a live list of all jobs with uninvoiced work for day-to-day billing decisions. WIP reports (Aged WIP, WIP Control, Non-Invoiced Time) provide analytical views for management reporting. Together they cover both operational and strategic WIP management.
Invoices raised from WIP flow to Xero or QuickBooks automatically with correct account codes, Xero tracking categories or QuickBooks classes/locations applied. Payment statuses sync back, so your WIP position stays current. Your WIP ledger in WorkflowMAX and revenue recognition in your accounting platform stay aligned without manual reconciliation.
Yes. WIP Manager supports point-in-time views, so you can see your WIP position at any historical date. Useful for month-end reporting, EOFY reviews, and reconciling with Xero.
Revenue leakage in professional services typically comes from aged, uninvoiced WIP. WIP Manager surfaces this exposure in one view, so finance teams can identify which jobs have accumulated unbilled work and take action before it ages further. Combined with the Aged WIP report, it's a systematic defence against leaving money on the table.
Jobs remain indefinitely until a final invoice is issued and no WIP remains, the job WIP is written off, or the job is deleted. No manual removal required.
WIP Manager gives you a real-time view of all work in progress every job's unbilled time and costs, quoted values, invoiced amounts, and remaining WIP. Jobs appear automatically regardless of state, so you always know what revenue is sitting uninvoiced.
No credit-card required